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Time sheets emailed to temporary employment agencies

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Maylis
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From your application, you can send a summary of your clockings to the temporary employment agencies in the "Staff Tracking" tab.
You can do this site by site, but also at department or agency level if you have a temporary worker who has worked on several sites over the course of a month. In this summary, you will see all the comments and charges added during the clocking-in process. You can also print or export this information.
If you'd like to find out more about how to add contact details for temporary employment agencies, please refer to the dedicated article.

 

In this article:

Staff tracking" tab and filter management

The first step is to go to the Admin tab (1) and then to the Staff Tracking tab (2).

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In this tab, you can export this information to Excel (1) and/or print it (2), with different print options : grouped, individual or monthly. 

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Once you are on the "Staff Tracking" page, the first step is to choose the context (agency, site) in order to see the information you are looking for (1).
Using the filters, you can choose the period of your choice (2) and also the type of resource you want to see displayed (3). If you click on "Temporary employment agency", a new box will appear allowing you to specify which agency you would like to see displayed. Once you have added your filters, click on "Apply filters" (4).
You can also use the search bar (5), in addition to or instead of the filters, to find the person of your choice.

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Sending forms to temporary employment agencies

Once you are in the context of a temporary employment agency (1), you will only see the temporary workers attached to that agency (2). Check the box (3) for those for whom you want to send the time sheets to their agency, then click on "Send sheets" (4).

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A pop-up window will appear. You can check the recipient's email address and correct it if necessary. You will also see the list of temporary workers concerned (1). Once everything is correct, click on "Send files" (2).

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You will then be taken to an overview of the temporary workers' time sheets. Here you will find the name of the agency where the assignments were made (1), the corresponding site (2), the surname and first name of the temporary worker (3), a summary of the dates (4) and the name of the temporary employment agency (5).

You will first see an individual summary, temp by temp (6). In some of the boxes, you will see additional information, corresponding to the comments made during the check-in (7).

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If we take a closer look at the tally for Mr Couder, he worked on two different sites (1) during the week and has completed meal baskets (2).

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Finalise sending

At the very bottom of the page, you'll find a summary of all the individual clock-ins and clock-outs of the temporary workers at this temp agency.
As before, you will first find the general information relating to clockings (1), then you will see a summary of hours and clockings per person (2).

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To finalise sending the forms to the temporary employment agency, click on "Confirm sending of forms" at the top of this page.

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Related keywords :

Personnel tracking - dispatch - forms - clocking in and out - expenses - temporary staff - temporary work - time

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