The terms used in the article below correspond to iSYBUY. To find iBAT equivalents, click on this link.
On iSYBUY, you can create a company in a currency other than the euro. A user with ADMIN privileges within the Group can define a reference currency specifically for a company. This currency will be used by default by all users of the solution.
When you create your company, you are invited to choose a reference currency directly on the Company page. You must select this currency when you create your company. The default currency is the euro, but you can change this if you wish.
Once your choice has been made and validated, it will no longer be possible to modify this data. The entire ISYBUY interface and any other document generated by the tool (email, import/export file, etc.) will therefore display the data with the pictogram of the reference currency you have chosen for your company.
In this article :
- Multi-currency management when loading a catalogue
- Multi-currency management when placing an order
- Multi-currency management when setting up an approval process
- The user commitment threshold
- Multi-currency management in order tracking and receipts
- Multi-currency management when creating an invoice
Multi-currency management when loading a catalogue
When creating a catalogue, the first step is to complete the Catalogue Information Sheet. You will find the "Currency" field, which is used to define the currency of the catalogue you are about to load. This field is compulsory and is filled in by default with the company's reference currency.
Warning ! A catalogue can only contain one currency. However, it is possible to load several catalogues in different currencies.
Multi-currency management when placing an order
A basket can only contain one currency. However, if you try to add an item in a currency other than that of your current basket, you will be notified by a pop-up that a new basket has been created.
Free input ordering
- Quick free entry
It is not possible to select a particular currency. The Unit Price entered is automatically considered to be in the reference currency.
- Advanced free input (by clicking on "Add more information")
By default, the currency displayed is the reference currency of the company (of the selected project). If you wish to place your order in another currency, you can change it by clicking on the button next to the arrow.
By default, the user will see the item in the currency in which the catalogue was loaded onto iSYBUY.
The currency of items from the history cannot be changed.
The currency of items from favourites cannot be modified.
If you order an item in a currency other than the reference currency defined for your company, when you validate your order you will need to enter the exchange rate you wish to apply.
It is not possible to change the currency on an order placed in another currency. The only way to do this is to cancel the order and place it again in the appropriate currency.
Multi-currency management when setting up an approval process
Approval paths of any type (standard order, free-entry order, purchase requisition, etc.) will be executed in the reference currency specified by the company.
The user commitment threshold
The maximum commitment amount authorised for a user in his master record will be executed on the basis of the reference currency indicated by the company.
Multi-currency management in order tracking and receipts
Clicking on "Receive" takes you to a screen that tracks the various orders you have placed, with a filter to display orders in foreign currency (1).
The currency of the order is displayed as soon as it is selected, in addition to the amount for each line (2).
Multi-currency management when creating an invoice
The entire invoice is processed in its original currency (i.e. possibly as opposed to the reference currency defined for the company). When you enter an invoice in a currency other than that of the reference company, a box is added to allow you to enter the exchange rate.
When the invoice is validated, the total amount of the invoice and the justified difference will be displayed in dual currency.
Only orders with the same currency as the invoice can be attached to the invoice together.
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Related keywords :
Multicurrency - euros - dollars - swiss francs - change - exchange rate - currency - trigram - € - £ - $ - buy